King Mongkut's University of Technology Thonburi (KMUTT)


Google Account Service Policy Announcement (@mail.kmutt.ac.th)
of King Mongkut's University of Technology Thonburi


Due to the new storage policy for Google Workspace for Education editions (Google Drive, Gmail and other services), King Mongkut's University of Technology Thonburi has to revise the service policy as follows.

  • 1. The space per user of each account is limited to 10 GB. Addition will be considered in the future if there is enough space.
  • 2. Central shared drive service is now suspended to create quotas by google tools.
  • 3. Google Service for the alumni is phased out due to insufficient space for service.
  • 4. The alumni who have a Google account @mail.kmutt.ac.th are requested to migrate data from Google Service to Office 365 by October 31, 2022.
  • The schedule for University's Google service changes is as follows:

    Date Information
    September 1, 2022 Google shared drive will be shut down. Users can still access Shared Drive data but they cannot create a new job or store additional data.
    September 15, 2022 Limit storage space for each Google account to 10 GB. If exceeding 10 GB, users will be:
  • • unable to receive - send new email from @mail.kmutt.ac.th

  • • unable to create a new project or able to store data using google service.
  • September 19, 2022 Alumni can create an account and start Office 365 services. Activate an account at https://k-accounts.kmutt.ac.th/
    31 October 2022 Alumni Google account phased out

    Details and recommendations

    1. Transfer data from Google Service (Drive, Mail, Photo) to a new storage location

    2. Transfer data from Google Service to Microsoft OneDrive

    3. Microsoft OneDrive can store data up to 1 TB per account (user account)

    4. For more information on how to manage files on Google Drive: https://support.google.com/drive/answer/6374270


    Reminder to KMUTT current students, lecturers and staff members
    Reminder: Google Workspace for Education (Google Service) Storage Policy Changes


      Google has announced the changes to their storage policy of Google Workspace for Education (Google Service) which will be effective from July 1, 2022 onwards, as shown in the table below.

    Previous Policy New Policy
    Unlimited amount of storage for users of the educational institute. Limited amount of storage: 100 TB per an educational institute The University must limit the amount of storage per user/account to 10 GB to avoid interruption of overall usage.

      The University, therefore, requests all students, lecturers and staff members who have Google account under the domain @mail.kmutt.ac.th and whose storage usage is more than 10 GB to transfer their data to a new storage location

      by June 30, 2022. Failure to do so within the mentioned period may result in the inability to provide services of the system and cause a negative effect on the University’s operation; the University thus reserves the right to remove your account from the system.

    Details and recommendations

    1. Transfer data from Google Service (Drive, Mail, Photo) to a new storage location

    2. Transfer data from Google Service to Microsoft OneDrive

    3. Microsoft OneDrive can store data up to 1 TB per account (user account)

    4. For more information on how to manage files on Google Drive: https://support.google.com/drive/answer/6374270


    Please be informed and proceed accordingly.

    Computer Center


    References : Memorandum No.7607/491/2564 | Memorandum No.7607/677/2564
    Reminder: Google Workspace for Education (Google Service) Storage Policy Changes



    How to Check Google Drive Storage

    1. Click https://drive.google.com/ as shown in the figure. Then enter username and password to log in.

    2. Click and select Settings as shown in the figure.

    3. The total storage will be shown.


    4. For further details, please click View Storage Details.




    How to Copy Data Using Google Takeout

    1. Click https://takeout.google.com/ as shown in the figure. Then enter username and password to log in.


    2. By default, Google Takeout backs up all data. Please click Deselect All as shown in the figure.


    3. Scroll down and tick Drive. Then click All Drive Data Included.


    4. Select all folders or only certain folders to be downloaded and click OK.


    5. Scroll down and click Next Step.


    6. Select Export Once and select file type as Zip 2GB file size or more. After that, click Create Export.


    7. This step might take some time depending on the file size to be downloaded (please do not close the window until the result in Item 8 appears).


    8. Click Download to download the files from Google Drive to your computer.


    9. Select the path to save the downloaded Zip files. These files need to be extracted before use.




    How to transfer data from
    Google to One Drive

    1. Go to the website https://mover.io/


    2. Click “Work or School account.”


    3. Enter the university login and password.


    4. Office 365 Mover will ask for permission for the app to access the data, click “Accept” button.


    5. After logging in, the system will display the steps, starting from Step 1: Select source by clicking “Authorize New Connector.”


    6. Next, select Google Drive (Single User) by clicking “Authorize.”


    7. Give a Display Name for connection and press “Authorize.”


    8. Log in by using the email: @mail.kmutt.ac.th that you are using and click Next. After logging in, press the button to allow. Now you will notice that in
    Step 1: Select source, you already have files and folders from connecting with Google Drive. Next, click “Authorize New Connector”
    Step 2: Select destination.



    9. Select One Drive for Business (Single User) by clicking the “Authorize” button.


    10. Provide a Display Name for the connection and click “Authorize.”


    11. Use the email to login as shown and proceed to the next step.


    12. Mover OneDrive Single User will ask for permission to access the data, click “Accept”.

    13. Next step, create a new folder. (This step is optional. If you do not want to do this step, you can skip to the next step. This step is to organize the data. If you have files or folders which have the same names, they may overlap and the data might not be copied correctly.) Give the new folder a name and click ok. After that, click on the folder you just created and click “Start Copy.”
    **On the other hand, if you do not want to create a new folder, you can simply click “Start Copy.”**



    14. After you start copying, the system will display the results. This process works automatically.




    Steps and recommendations for alumni

    1. Activate to receive an Office 365 account as follows.

  • 1.1. Login at https://k-accounts.kmutt.ac.th

  • 1.2. In case of forgetting the password, you can recover it at https://bit.ly/3z3N7x4


  • * For account activation, go to https://bit.ly/3Bwsqv3
  • * To recover password, go to https://bit.ly/3t0LbBI
  • 2. To get Office 365 service through its website and email, go to the links below.

  • • Office 365 : https://office365.kmutt.ac.th/

  • • Email Outlook : https://outlook.office.com

  • 3. Transfer the transaction associated with email xxxxx.xxx@mail.kmutt.ac.th to xxxxx.xxx.mail@kmutt.ac.th or another email.

    4. Migrate files from Google Service (Drive, Mail, Photo) with mover.io and Google Takeout.


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